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business and personal editing

If your business or personal documents require a comprehensive edit, your edit will typically proceed in three phases, with each phase requiring at least one separate pass through the entire document. If you choose a proofreadcopyedit, or developmental edit instead, only the phases relevant to that level of editing will be carried out.

1. Content

Your editor's first pass(es) through your document will be focused on structure and content. Specifically, your editor will be looking for how well your material is organized, from the reader's point of view, and how well your ideas work to accomplish your purpose. If there are problems with the content, your editor won't hesitate to get in touch with you to get a clearer idea of what it is that you want to get across. At this phase, your editor will be more concerned with ideas than language. Depending upon the degree of editorial involvement that is needed, this phase of your edit may require additional passes through your document before your editor is able to move on to the next phase.

2. Language

Your editor will re-read your entire document, this time focusing on the details of language: grammar, punctuation, syntax, word choice, word order, concision, fluidity. In polishing the language, your professional editor will keep your audience in mind, along with the tone you are trying to set. At all times, your editor will seek to maintain your voice so that the end product still feels like it is very much your own.

3. Formatting

Once your editor is satisfied that the structure, content, and language of your piece are in great shape, s/he will move on to the last phase of your edit: formatting. If you have provided specific formatting guidelines, your editor will follow those; if not, s/he will create an appropriate format, ensuring internal consistency throughout the document.  Your editor will then pull together his/her assessment of the document's strengths and weaknesses in the Editor's Report, summarizing the work that has been done and making general observations that are intended to improve not only your current project but also your future writing. 


PLEASE NOTE: Because a comprehensive edit requires several passes through the entire document, along with cross-checking between sections, it is usually not possible to return portions of your project piecemeal. However, please feel free to e-mail or call us to ask about our progress and to inquire into our findings while the edit is in underway.